IBMA Executive Director job description

ibmaThe International Bluegrass Music Association has approved an official job description for a new Executive Director to fill the spot soon to be vacated by Nancy Cardwell. It lists the official responsibilities of the position as currently defined.

The Executive Committee of the IBMA Board of Directors will function as a Search Committee, and anyone with an interest in the job is requested to contact Board Chair Jon Weisberger by email.


IBMA Executive Director

Responsible to: Board of Directors

Summary of primary job functions

The Executive Director is responsible for establishing and executing major goals, objectives and Strategic Plan for the IBMA. Implements policies established by the board of directors. Provides leadership, direction and guidance of Organization’s activities. Analyzes and evaluates the effectiveness of all organization operations. Develops and maintains organizational structure and effective personnel. Coordinates major activities through subordinates and appraises assigned personnel. Represents the Organization to regulatory bodies, other agencies, community and civic organizations, donors, funders and supporters, and the general public.

Duties and responsibilities


  • Acts as the spokesperson for organization
  • Executes board-approved policies
  • Directs and oversees the implementation of short and long term strategic plans
  • Attends Board Meetings
  • Efficiently maintains a competent and effective staff
  • Provides leadership to organization personnel and contractors through effective objective setting, delegation, and communication
  • Conducts staff meetings to disseminate pertinent information
  • Ensures that appropriate salary and wage structures are maintained
  • Delegates authority and responsibility to staff and contractors
  • Coordinates and directs employees
  • Oversees the execution of established office procedures
  • Ensures that job descriptions are current
  • Conducts performance appraisals as required
  • Formulates and implements corrective action as needed


  • Ensures administrative staff remains current to organization business and Board directives/approvals that affect their functions and areas of responsibility
  • Works with the Board of Directors on governance policy issues by providing support and by initiating approved recommendations or actions
  • Ensures compliance to minimum standards in accordance with all government legislation, regulations and guidelines pertinent to the organization’s role as an employer and non-profit agency
  • Recommends to the Board changes to policies and procedures that would improve the organization
  • Maintains an effective and cost efficient office environment
  • Develops, maintains, and up-dates job descriptions pertinent to the organization
  • Determines staff training and/or equipment needs of clerical and administrative employees, taking into account annual budget allocations
  • Submits all information, reports and records as requested or required by law to appropriate government officials and/or the board of directors
  • Develops and implements operational plans, policies, and goals that further strategic objectives


  • Maintains full awareness of the complete financial, statistical, and accounting records of the organization
  • Ensures that operating results established in the annual budget are achieved and the control of operating expenses within budget
  • Ensures the accuracy, integrity, and timeliness of all financial accounting and reporting
  • Signs all checks and obtains secondary signature when required
  • Ensures the preparation of the annual budget for board approval
  • Facilitates fundraising actvities including short term and long term sponsorship relationships
  • Create diversified income streams


  • Manage all aspects of World of Bluegrass. This includes both internal functions and those contracted to others.
  • Oversee services to members to ensure members needs are met
  • Oversight of all other programs and goals

Compensation commensurate with qualifications and experience

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About the Author

John Lawless

John had served as primary author and editor for The Bluegrass Blog from its launch in 2006 until being folded into Bluegrass Today in September of 2011. He continues in that capacity here, managing a strong team of columnists and correspondents.